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Procurement Supervisor/Expert
The Procurement Supervisor/Expert is a leadership role within the state government procurement team, responsible for overseeing and managing the procurement process for goods and services needed by state agency. This position requires expert knowledge of procurement policies, state regulations, and industry best practices. The Procurement Supervisor/Expert will manage a team of procurement professionals, guide procurement operations, and ensure that all procurement activities comply with Arkansas state laws, regulations, and policies.
Class Code:
PPR05P
Job Grade:
SGS08
Special Job Requirements:
Typical Functions:
The assignment of supervisory duties is determined by the hiring agency’s operational needs. Non-supervisory roles will serve as senior technical experts. Supervise, lead, and mentor a team of procurement specialists and professionals, ensuring high levels of performance, engagement, and adherence to state procurement policies Develop and implement procurement strategies that align with departmental goals, state regulations, and cost-efficiency targets. Oversee the procurement lifecycle from needs assessment to contract execution, ensuring that all stages are carried out according to the established procedures. Monitor and evaluate team performance, providing coaching, feedback, and development opportunities to foster professional growth within the procurement team. Lead the planning, execution, and evaluation of major procurement initiatives, including complex RFPs (Request for Proposals), IFBs (Invitations for Bids), and RFQs (Requests for Qualifications). Review and approve procurement documents, ensuring compliance with state and departmental procurement guidelines and policies. Oversee the evaluation and selection process for vendors, ensuring a fair, transparent, and competitive procurement process. Negotiate and finalize high-value contracts, ensuring favorable terms for the department while ensuring compliance with legal and financial requirements. Manage vendor performance throughout the contract period, addressing any issues or disputes, and ensuring that contractual obligations are met. Provide guidance and support in contract negotiations, renewals, extensions, and modifications to ensure that all changes align with state policies.
Knowledge, Abilities, and Skills:
Expert knowledge of procurement regulations, contract management, and best practices in public sector procurement. Advanced negotiation skills to secure favorable terms in high-value contracts and ensure successful vendor relationships. Ability to monitor and assess vendor performance and take corrective actions when necessary. Ability to analyze complex procurement data, assess vendor proposals, and make sound decisions based on cost, quality, and compliance criteria. Exceptional attention to detail in reviewing procurement documents, contracts, and vendor agreements.
Minimum Qualifications:
Bachelor’s degree in business administration, public administration, supply chain management, or a related field, plus three (3) year of experience in procurement, contract management, or a related field is required. Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee’s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.
Required Certificates:
N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Exempt:
E