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Fleet Coordinator
The Fleet Coordinator is responsible for managing and optimizing the day-to-day operations of an agency's vehicle fleet. This role encompasses scheduling maintenance, monitoring vehicle usage, ensuring regulatory compliance, and coordinating with drivers, vendors, and management to enhance fleet efficiency and safety. The Fleet Coordinator plays a pivotal role in minimizing downtime, controlling operational costs, and maintaining detailed records to support effective decision-making related to fleet management.
Class Code:
TAT04P
Job Grade:
SGS09
Special Job Requirements:
Typical Functions:
Oversee daily operations of the agency’s fleet by coordinating vehicle assignments, scheduling routine maintenance, repairs, and inspections. Track vehicle mileage, usage, and performance using fleet management software to ensure optimal utilization and reduce downtime. Coordinate with internal maintenance teams and external service providers to ensure that scheduled maintenance and unscheduled repairs are performed promptly and correctly. Maintain and update registration records, permits, and insurance details to adhere to federal and state regulations. Monitor fleet compliance with safety standards and agency policies, ensuring that vehicles meet the required inspections and certifications. Maintain detailed records on fleet inventory, service histories, fuel consumption, and operating costs. Generate reports on fleet performance, maintenance costs, and usage metrics to support budget planning and operational improvements. Liaise with vendors, service centers, and drivers to address maintenance issues, negotiate service contracts, and ensure timely resolution of operational challenges. Collaborate with the operations, logistics, and finance sections to align fleet operations with broader business objectives and budgetary constraints. Monitor and track operational expenses related to fleet management, identifying opportunities to reduce costs while maintaining service quality. Assist in the evaluation of vehicle replacements, leasing options, or purchase decisions based on long-term operational needs and cost-benefit analysis. Evaluate fleet performance through regular analysis of key performance indicators and implement process improvements to enhance efficiency, safety, and service delivery. Stay informed of advancements in fleet management technology and industry best practices to bring innovative solutions to the role.
Knowledge, Abilities, and Skills:
Competent in using fleet management software, spreadsheets, and other data analysis tools to monitor vehicle performance and schedule maintenance. Excellent verbal and written communication skills to interact effectively with drivers, service providers, and management. Strong analytical and troubleshooting skills to quickly address operational challenges and implement process improvements. Ability to work cross-functionally with various sections to support integrated fleet operations and strategic business objectives.
Minimum Qualifications:
High school diploma or GED. Minimum of 6 years of experience in fleet coordination, logistics, transportation management, or a similar field. Familiarity with regulatory requirements related to vehicle operations and maintenance. Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee’s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.
Required Certificates:
N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Exempt:
E