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Benefits Coordinator

The Benefits Coordinator is responsible for the administration and coordination of employee benefits programs within a specific state government department. This position requires oversight of benefits enrollment, claims assistance, program compliance, and overall benefits administration for state employees. The Benefits Coordinator will work closely with employees to ensure they understand their benefit options, resolve any related issues, and ensure that all benefits programs comply with state and federal regulations.

Class Code:

HBE02P

Job Grade:

SGS06

Special Job Requirements:

Typical Functions:

Oversee the day-to-day operations of employee benefits programs, including health insurance, retirement plans, life insurance, disability benefits, and paid leave policies. Act as the primary point of contact for department employees regarding benefits inquiries. Provide assistance and guidance on benefits eligibility, coverage options, enrollment procedures, and claims processes. Respond promptly and effectively to employee concerns and issues related to their benefits. Coordinate employee enrollment during onboarding, open enrollment periods, and qualifying life events (e.g., marriage, birth of a child, or change in dependents). Maintain accurate records and verify employee eligibility for benefits programs. Develop clear communication materials to educate employees about available benefits and their enrollment options. Prepare written communications such as benefit guides, enrollment instructions, and informational bulletins. Conduct informational sessions to explain benefits to employees and answer questions. Maintain accurate records of employee benefits information, including enrollment data, claims, and program changes. Ensure that all information is kept up to date and in compliance with privacy regulations.

Knowledge, Abilities, and Skills:

Ability to analyze benefits data, identify trends, and recommend improvements. Strong problem-solving skills to resolve issues related to benefits eligibility, claims, and employee inquiries. Excellent written and verbal communication skills to explain complex benefits information clearly to employees. Ability to create clear, concise, and informative communication materials for a wide range of employees. Ability to maintain confidentiality and handle sensitive employee information in compliance with privacy laws. Demonstrated ability to provide exceptional customer service to employees. Ability to respond to employee concerns in a timely and empathetic manner, resolving issues with professionalism and care.

Minimum Qualifications:

Bachelor’s degree in Human Resources, Business Administration, Public Administration, or a related field, plus two (2) years of experience in benefits administration, human resources, or a related field. Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee’s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.

Required Certificates:

N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Exempt:

N
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